Intranet Training Home

About WordPress at Guilford College

Guilfordnet.guilford.edu sites run on WordPress, a widely used and stable content management system. WordPress comes with a variety of plugins and themes, making it a versatile tool for creating and customizing websites.

WordPress is a free WordPress publishing platform available to current Guilford College faculty, staff and students. WordPress, however, is not a replacement for department/program sites developed in Drupal that are published to Guilford College main site, www.guilford.edu. Guilford wants to avoid duplicating efforts or information and provide a consistent experience for our users.

This online training tool can be used to introduce you to WordPress here at Guilford College and show you some of the basics of creating and editing content in your WordPress site.

Intended Audience:

  • You are a Guilford College faculty, staff or student member who is (or will be) working on a WordPress site that has been created for you.
  • You need to make basic changes to the content of your site, NOT the design, layout or functionality.

You have been set up as an Editor in this site (WordPress Training).

WordPress sites are available by request (see Getting Started). Users must adhere to state and federal regulations, and follow Guilford College’s policies. Please refer to the Terms and Conditions page for more information. 

Training Topics

This online tutorial outlines how Guilford College Web Editors can create and update content in WordPress. The instructions included are intended for references only. You will have access to all the basics of creating, editing and publishing content to this site during the training.

Themes/Plugins

WordPress is customizable by the use of themes and plugins. In addition to the default themes. The Office of Web Services must install and assess themes/plugins users wish to use. It is advisable to discuss your needs with the Office of Web Services as the plugins/themes you want may already be installed and you simply need access to them.

Branding Guidelines

Any website created and hosted through the Office of Web Services is required to follow the Guilford College Branding Guidelines.

For Text

  • Put the most important information first on a web page
  • Focus on customer needs
  • Divide your content for Students, Faculty and Staff
  • Break content into short paragraphs and use bullets
  • Use clear titles
  • Use words in the text that end users will search for
  •  Give the end user (student, faculty, or staff) an action item (this is what you do next)
  • Have FAQs – Q&As
  • Check and double check your content
  • Never format your text using the spacebar to create indents. Text should be formatted using the toolbar provided in WordPress.
  • Provide Keywords and Descriptions of any new pages you create. This makes your pages searchable in the search engines.

For Images

The image file types that are permitted to be uploaded include .GIF.JPG, and .PNG. Files should be added to the media library using the following folder structure:

<Area_of_Website>/<yourEvent>/<ImageName> For example,

Projects/ProjectX/tools.jpg

For Documents

All Web file and directory names must be lower case and not have special characters. A special character is a character that is not part of the lower-case alphabet (a-z) or integer numbers (0-9).  Web file and directory names cannot have spaces. Spaces within a file or within a directory name can be replaced with the dash character “-” (without the quotes). The reason for omitting spaces from web files and directory names is that Web Browsers and Search Engines do not expect spaces in URLs. In some systems, such as Linux (used by Web servers), mywebpage.html and MyWebPage.html  would be considered two different files. All file formats should be converted to PDF format before uploading to the website and not be uploaded as a Microsoft Word or Microsoft Excel document. Luckily, you can save your document as a PDF directly from Microsoft Word and Microsoft Excel.

For Accessibility

Accessibility  is the degree to which a product, device, service, or environment is available to as many people as possible. Accessibility can be viewed as the “ability to access” and benefit from some system or entity. The concept often focuses on people with disabilities or special needs (such as the Convention on the Rights of Persons with Disabilities) and their right of access, enabling the use of assistive technology. Accessibility is about making things accessible to all people (whether they have a disability or not). An alternative is to provide “indirect access” by having the entity support the use of a person’s assistive technology to achieve access (for example, computer screen readers). The following guidelines improve accessibility on our University Website:

  • You must have a color contrast for people to read it.  (for example, gray fonts on white background is more difficult to see and read)
  • Alt-text must be placed on ALL images (pictures, graphs, logos, etc.) in order to convey what is in the image).
  • Styles such as Headings, sub-headings and body text should be used with every document.
  • Font types and sizes should not be hard to read and understand.
  • Never print to PDF for making your document a PDF – use the Adobe PDF tab on your ribbons or save as and make it a PDF.
  • A scanned document is not easily read by a screen reader.
  • A document should be checked for spelling, grammatical and accessibility errors prior to publishing its content.

Additional WordPress Resources

Here are some good places for information about how to get going in WordPress:

Please Note:

Guilfordnet.guilford.edu is supported by the Office of Web Services. Please Submit a WebHelpdesk Tickets if you have questions or would like assistance.

The WordPress environment is a completely separate system from the Guilford College Main Website (www.guilford.edu). If you are interested in creating a website that links to the main website, please Submit a Website Help Ticket.